The processing of payments for your holiday accommodation is often made in booking portals such as Booking.com, Expedia, Airbnb or Agoda. However, it’s sometimes necessary to create your invoice, especially for direct bookings. Or when payments are settled, customers request invoices. We show you how to create invoices for your vacation rental.
Define the default billing format
First, create an invoice template with the help of Smoobu. Here you can define different aspects as standard, such as:
- Billing address and sender
- Due date
- Standard tax rate
- Footer
- Standard note
- Payment options
- Direct payment links
- etc.
Your default setting will apply to all invoices. You can also modify the invoice before sending it. For example, the price of the stay is taken as an item of the default invoice. But you can also add other items and even with a different tax rate.
How are invoices created?
You can create your invoices directly from the booking and save them locally on your computer or automatically in your Smoobu application. Calculation of total, net and gross amounts, etc. The operation is completely automated. Once done, click Create Invoice and a PDF will be created. Creating invoices has never been so easy.
Can I customize the invoice?
In addition to adjustments such as the invoice number format, etc., you can upload your own logo and then adjust the invoices based on the appearance of the brand. In addition, you have the possibility to enter your individual text in each of the items and define the footer to your liking.
What about payment?
Your guest will find the payment information in the footer of the invoice and can make the transfer as usual. But you also have the option to insert a Paypal.me payment link in your invoices. This will automatically include the total amount of the invoice and when the guest pays, the money will be immediately in your PayPal account. Your guests can pay even with a credit card. We assure you that the guests of your vacation rental will thank you.
Comments
7 comments
I created an invoice and now I can process payment. However it does not show the invoice has been paid! Meaning I have to wait 2-3 days for the money to clear in the bank and only then check if the client has paid.
It does creates a BIG issue to me.
When guests requests additional services - pet fee, additional parking permits, additional guests, etc I cannot see that the guests paid. However the guests expect me to provide service for which they paid (or they said they did).
Such a simple, but VERY important function to add.
Can't agree with Jacob and Sons Relocation Ltd enough! Would be so much more helpful if there was some mechanism that automatically tracked payments. It's very manual to go in a check a box if the invoice is paid. We use Dubsado for another business and the payment tracking is automatic and very easy to identify. So important for getting out of a manual process for tracking payments.
Ditto to the above comments, would really like if we could take the reminder payment automatically somehow.
Hi there,
We recently released a new feature to collect a balance payment.
While it is not automated, the ability to collect this is now live.
Head here to read more on how to do this.
Many thanks
Erika from the Smoobu Team
Goedendag,
Hoe kan ik standaard factuurproducten/services toevoegen. Bijv schoonmaakkosten.
Zodat ik deze niet elke keer handmatig moet aanmaken en typen in de factuur. Is er een mogelijkheid om een lijst aan te maken waaruit je kan kiezen zodra je een factuur opsteld?
Hi there,
We cover this in our guide: Where can I add Additional Items / Fees for my website?
You can add this "Additional Item" in Smoobu under: Settings / Booking System.
Also you can go there directly via this link: Booking system
Kind regards,
Erika from Smoobu
Bedankt voor uw reactie. De link verwijst naar de mogelijkheid om extra diensten toe te voegen zoals late check-out of extra bed. Maar ik ben op zoek naar waar ik de standaard kosten kan invoeren. Zodat ik deze makkelijk kan toevoegen aan de facturen. Kosten zoals schoonmaakkosten, verblijfskosten, borg ect. Dit moeten geen optionele diensten zijn om bij te boeken via de gastenportal.
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